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RENTAL RATES

Main Hall (North Side – Includes Kitchen Use)

Rental Rates:

Parishioners: $165
Non-Parishioners: $465

Deposits & Fees:

Damage/Contract Deposit: $200 (Refundable)
Clean-Up Deposit: $200 (Refundable)
Lost Key Fee: $50
Event Insurance: $95 (Non-Refundable)
- Event insurance forms must be completed and paid at least 15 days before the event.

Note:

Parish Organizations / Parish Functions / Diocesan Events: NO CHARGE

Little Hall (South Side – No Kitchen Use)

Rental Rates:

Parishioners: $150
Non-Parishioners: $200

Deposits & Fees:

Damage/Contract Deposit: $200 (Refundable)
Clean-Up Deposit: $200 (Refundable)
Lost Key Fee: $50
Event Insurance: $95 (Non-Refundable)
- Event insurance forms must be completed and paid at least 15 days before the event.

Note:

Parish Organizations / Parish Functions / Diocesan Events: NO CHARGE

Classrooms (4 Available – No Kitchen or Hall Access)

Rental Rates:

Classrooms: $25 each

Deposits & Fees:

Damage/Contract Deposit: $200 (Refundable)
Clean-Up Deposit: $200 (Refundable)
Lost Key Fee: $50
Event Insurance: $95 (Non-Refundable)
- Event insurance forms must be completed and paid at least 15 days before the event.

Note:

Parish Organizations / Parish Functions / Diocesan Events: NO CHARGE

RULES FOR USE

Parishioners

In order to receive the reduced “parishioners” rental price, renter must be an active member (share their time and/or talent) of St. Martin Catholic Church and rent only for their direct use. If parishioners wish to rent the parish center for someone outside their immediate family (i.e. child or parent) the Non-Parishioner rate would apply.

Staff Members

Direct Staff (paid by St. Martin), will receive an additional 25% discount to the above rates provided the rental is for their direct use.

Hours of Operation

The building must be vacated by 2:00 AM.

Rental Times

Rentals begin the morning of the reserved event and parish center must be completely emptied and cleaned by 7:00 AM the day following the event.
Example: If rental is Saturday, center must be clean and emptied by 7:00 AM Sunday. Based on availability, center coordinator(s) will advise renter (two days prior to rental) if the renter may obtain the parish center the day before the event.

Reservations

All reservations must be scheduled by the center coordinator(s). Time for preparation and decorating cannot conflict with any scheduled Parish Liturgy, function or event. Please consult with the coordinator(s) for more precise hours of availability. All reservations are confirmed upon receipt of deposit. Deposit is ½ rental fee. Non-Parishioners may not reserve space for events more than 1 year in advance.

Cancellations

Rental can be cancelled at any time. Rental cancellations received 60 days or more in advance of the rental date are eligible for a full refund of the deposits and rental fee. For cancellations received less than 60 days in advance of the rental, the deposit will not be returned.

Damage/Contract Deposit

Damage/Contract deposit and second half of rental fee are due two weeks prior to event date. The damage/contract deposit must be a separate check and will be returned in full by the coordinator within ten working days of the event, provided no damage was incurred and actions/activities were according to signed contract. If damage exceeds the deposit amounts, renter will be charged.

Clean-Up Deposit

Clean-up deposit is due two weeks in advance. Each renter will have two options regarding clean-up.

OPTION A

OPTION B

The deposit will be refunded to the renter provided the parish center is cleaned to the satisfaction of the center coordinator upon inspection after the event. Clean up rules will be provided to renter if this option is preferable and center coordinator must be notified two weeks in advance of the event.Parish Organizations, functions or Diocesan events are expected to clean according to posted lists.

Keys

Keys may be picked up on the day of the event. If available, keys may be picked up the business day prior to the event from the center coordinator in the business office. Arrangements for pickup and return of the keys are to be made with the center coordinator.

Alcoholic Beverages

The party using/renting the Center is responsible for the consumption of alcohol by all guests. Any and all alcohol must be removed from the premises at the end of the rental hours (2:00 AM). It is the responsibility of the renter to hire an off-duty officer for the duration of the event.
The officer’s name MUST be supplied two weeks in advance of the event. The renter MUST purchase Special Event Insurance ($95.00). All paperwork relating to the Special Event Insurance policy must be submitted to the Diocesan Offices no less than 15 calendar days prior to the event date. The cost of this Special Event Insurance is the renter’s responsibility and does not cover any “Bring Your Own Beer” (BYOB) events. Security Guard(s) is/are responsible to ensure guests do not leave building with alcohol or bring alcohol into the facility.

Security Guard Name: ________________________________________________
Security Guard Contact Phone: _________________________________________

No drugs shall be permitted on the premises.

Smoking Policy

St. Martin Parish Center is smoke-free.

Inappropriate Behavior

Upon recommendation of the coordinator, St. Martin reserves the right to refuse use of rental to any group/function or organization whose use of the facilities or conduct while on the premises is deemed inappropriate.

Lost Articles

The parish is not responsible for articles or clothing left behind by the renting party. (Any and all inquiries can be made during regular office hours.)

Electrical / PA / Heat / AC

Heating and air-conditioning are to be returned to original settings. If the PA system is used, this must be indicated at the time of rental, so it can be made available for renter’s use. All lights must be turned off when building is vacant and not in use.

Items Not Allowed in Parish Center

No confetti, rice, bird seed, play-doh, silly string, bubbles, sparklers or any other items that may stick to walls or floors are expressly prohibited in the Parish Center. Any and all questions regarding what may not be allowed should be addressed to the center coordinator prior to use.

Decorations

Decorations may be hung/affixed to hooks already in place, nowhere else. Nothing is to be hung from the ceiling or electrical fixtures.
No signs or writing on the windows, doors, or outside premises without prior written approval. Any and all questions regarding what may not be allowed should be addressed to the center coordinator prior to use.

No Animals Allowed

With the exception of service animals, no pets or animals are allowed in the parish center.

Courtesy

If the event is scheduled during mass time(s), please refrain from any excessively loud music inside or outside the rental space. Premises must be vacated by 2:00 AM. Please close and lock all doors and windows before leaving facilities. Return all spaces as they were found.

Clean-Up Instructions

Clean up deposit is due two weeks prior to event date. Each renter will have two options regarding clean up.

OPTION A

The deposit is used to pay a clean-up crew to clean after the event. Renters MUST notify the center coordinator two weeks in advance of the event if this option is preferable. No part of the clean-up deposit will be refunded. If Option A is preferred, the deposit will be used to pay a clean-up crew following the event. Renter is still responsible for each of the following:

Clean out any items from the refrigerator that belong to the renter
Take down and remove all decorations from premises
Wipe down all tables and countertops with mild soapy water
Place tables and chairs back in original configuration and location
Take out all trash (including restrooms)
Ensure all “scuff” marks are removed from the floors

OPTION B

The deposit will be refunded to the renter provided the parish center is cleaned to the satisfaction of the center coordinator upon inspection after the event. Center coordinator must be notified two weeks prior to the event if this option is preferable. If Option B is preferred, renter is responsible for the following:

Clean out items from refrigerator belonging to renter
Remove all decorations
Wipe all tables and countertops with mild soapy water
Return tables and chairs to original configuration and location
Take out all trash (including restrooms)
Ensure all scuff marks are removed from floors
Sweep and mop: restrooms, kitchen, hall, changing rooms
Wash and return Parish Center dishes and utensils
Clean all countertops, sinks, and stove
Clean and disinfect all restroom toilets with bowl cleaner
Remove all paper and trash from premises
Pick up all cigarette butts outside
Empty diapers in trash cans
Clean sanitary dispensers in women's restroom

NOTE: Cleaning supplies are in the supply room (closet in hallway behind large kitchen).